Regular inspection, good maintenance and sensible vehicle management means safety for drivers and passengers, PLUS real savings for your business too.
Follow these guidelines and you will enjoy these savings, gain value for your vehicles and avoid any possible penalties which accompany bad practice.
Set up an inspection regime. This is crucial to the smooth running of your business. A monthly inspection form has been created below for your use.
Full participation by your drivers is essential for Success. They are close to the vehicles all the time.
Drivers are also legally liable for the condition and road worthiness of their vehicles. Inspection is a
basic duty of a driver – so incorporate it into the contract, code of conduct, policy or rental agreement.
Vehicle Defects and Damage
Drivers should report all defects immediately on return to the base or depot. If roadworthiness and safety is affected the driver should stop, park the vehicle as safely as possible and then immediately contact base.
You should never permit or condone the use of a vehicle which is (or likely to become) un-roadworthy.
Drivers must report damage immediately.
All damage must be corrected at the earliest opportunity.
Drivers should ensure vehicles have a tidy interior and clean exterior. This helps the general upkeep and promotes a good company image.
The safety of your drivers is obviously vital and all drivers, mangers, owners, should ensure that due attention is paid to servicing, maintenance and repairs on a timely basis. All work should be carried out by approved service and repair agents and in accordance with manufacturers warranty requirements.
Drivers must not wait for warning lights to come on before checking oil and water levels as this often indicates that damage may have already been done. You should reserve the right to charge the driver(s) with the total cost of the repairs to a vehicle where such repairs are the direct result of driver(s) negligence.